Organizing a wedding and reception is a unique event that requires precise planning and consideration of many details. One of the key elements of this process is choosing the right wedding hall. We present a list of 10 key questions to ask before booking a wedding hall.
1. how many guests will the property accommodate?
First and foremost, the wedding hall must accommodate all invited guests. It is worth taking into account not only the number of seats, but also an adequate space for dancing and a place for musical accompaniment. If you are planning a modest party for only the immediate family, there is no point in deciding on a spacious hall – it will seem empty. It’s also worth making sure that the venue has an adequate number of chairs, cutlery and plates.
2. what does the price of the wedding hall include?
Booking a wedding hall involves determining what the rental price of the hall includes. Is included, for example, cleaning, waiter service, air conditioning? Until what time can you stay at the property on the day of the wedding and how much is paid for any “overtime”? What is the amount of the advance payment and is it non-refundable? It is also important to know when the total settlement of wedding costs takes place – before or after the reception, and whether there is any discount for children?
You also need to determine how far in advance the final number of guests should be given and whether you will have to cover guests who do not show up for the party.
3. what does the wedding menu include?
In addition to having fun, food is equally important at a wedding. It is worth asking if the venue has a fixed wedding menu, or if there is a possibility to choose your own dishes. If among our family or friends are vegan or lactose/gluten intolerant, do not forget to inform the venue. The wedding reception should also necessarily include traditional wedding dishes. It is worthwhile, by the way, to determine what about the food that will be left after the wedding? It is also important to determine the hours of serving meals.
4. are there specific hours of play and hotel nights?
Usually wedding parties last until 3:00 or 4:00, but often the party can be extended at the request of the newlyweds and for an additional fee. There are also venues that do not specify the hours of access to the hall, so it is worth knowing what options we will have.
If you’re interested in a wedding hall with access to a hotel, it’s worth asking what the hotel’s check-in hours are so that guests can check out of the venue without rushing.
5. is the owner in charge of decorating the wedding hall?
Wedding decorations are an essential consideration. Before booking, it is worth asking whether the venue will take care of the decorations, but whether you should take care of the decor yourself. It is worth asking in passing about any restrictions on the installation of decorations, for example, whether you can’t hang something somewhere. If you decide on a ready-made decor, it is worth determining the dominant color scheme, ask about the appearance of the bride and groom’s table, or at least find out about the possibility of decorating in front of the wedding hall.
If you create the decorations yourself, you should find out before booking what time the decorator can come to the wedding hall and how much time there will be after the wedding to take your decorations.
6. What possibilities does the wedding hall guarantee in terms of table layout and guest placement?
Another important consideration is to determine what kind of tables – round or rectangular – are on the premises. Round tables take up more space than rectangular ones, but they look more elegant. You should also take into account the issue of placement of wedding guests in such a way that space is set aside for additional attractions, buffets, or a children’s corner.
7. Who takes care of the cleanliness and safety of the guests and what kind of wait staff will we have?
When choosing a wedding hall, it is worth clarifying such issues as who will take care of cleanliness during the wedding and keep an eye on, for example, the supply of cleaning supplies in the restroom, as well as respond in real time to broken glass or a drink spilled on the dance floor. Another important issue is whether someone will keep an eye on items left in the checkroom.
Another equally important issue is how many waiters will serve the wedding and when the final number of guests should be given. The number of people serving the reception usually depends on the number of guests.
8. what is the acoustics of the wedding hall and additional sources of energy?
One of the most important things at a wedding is music. When renting a room, it’s essential to ask about the room’s sound system, space for a DJ or band, and the possibility of audiovisual equipment. As a rule, wedding halls are equipped with an adequate number of energy sources, and the venue itself is acoustically prepared for the organization of such events, but you should ask about all the details to avoid later worries.
It is also imperative to find out what the power supply issue is and whether there is an additional power source on the premises that can be used, for example, in the event of a technical failure.
9. What guest attractions will be possible at the site?
Choosing a wedding hall also means talking to the owner of the venue about the planned attractions. Before booking, it is worth finding out whether the hall provides any attractions. It’s also worth asking permission for games that directly interfere with the operation of the facility – not every hall agrees to everything. When deciding on a photo booth or guest book, the bride and groom should ask whether there will be enough space in the venue to organize such events.
Often the venue can offer free attractions, included in the price of organizing the event. This could be a demonstration by a chef or bartender, or outdoor attractions for children.
10. is the wedding hall equipped with air conditioning?
If the ceremony is planned for one of the warmer months, air conditioning in the hall is extremely important. It is worth checking whether the air conditioning is there, and if so, whether it is efficient and allows, for example, to adjust the temperature as needed. Such features as an exit to a balcony, terrace or garden can also be an added convenience.
Are you beginning the adventure of wedding preparations? Are you looking for a unique wedding hall in Greater Poland that will meet all your expectations? If so, our wedding hall near Poznan will certainly appeal to you. Feel free to contact us!
FAQ:
1. where to start in the search for a wedding hall?
You should start your search for a wedding hall by creating a list of things you want to include in your reception. Then, according to your requirements, you should review the halls that meet your expectations and make an appointment with the owners to see the venue.
2. what should be considered when booking a wedding hall?
How much a hall costs for a wedding is crucial. The wedding hall is one of the elements of the event that generates the highest costs. The second important issue is the organizational capabilities of the venue itself.
3. What is the most important consideration when booking a wedding hall?
First and foremost, the wedding hall should accommodate all guests, while providing adequate space for dancing. Before booking, you should also ask what the quoted price takes into account.
